Now Hiring: Executive Assistant Office Manager

• Provide comprehensive support services to the Executive Director that ensures outstanding communication and responsiveness
• Provide sophisticated calendar management
  • Prioritize inquiries and requests
  • Troubleshoot conflicts with little guidance
  • Make judgments and recommendations to ensure smooth day-to-day engagements
• Support Executive Director with internal and external communications
• Conduct research and analysis on issues of interest to the Executive Director
• Support and manage a high-volume of requests and projects to meet the objectives of the Executive Director
• Manage all scheduling and travel logistics for the Executive Director
• Prepare and edit correspondence, presentations, reports, and memos
• Complete expense reports and manage correspondence with vendors
• Organize meetings and events for convenings, retreats, various board meetings, etc.
  • Manage meeting and event logistics
• Serve as a liaison to Board of Directors
• Maintain quality filing and communications systems including:
  • Contact management
  • Document management
  • Archiving
• Assist in other administrative tasks as needed
• Answer telephone calls and emails from clients volunteers
  • Direct them to relevant staff
• Monitor office supplies and order new stationery, furniture, appliances and electronics as required
• Organize maintenance companies to keep the office clean and safe and ensure its appliances are in good working order

• 3-5 years related work experience
• Familiarity with non-profit sector
• Strong interpersonal skills with the ability to:
  • Take initiative
  • Multi-task
  • Be a team player
  • Be flexible and adapt to shifting priorities
  • Prioritize tasks
• Excellent communication skills
• Demonstrated writing and analytical skills
• Excellent organizational skills
• Commitment to accuracy and attention to detail
• Ability to access a wide range of sources and networks for information
• Good judgment and ability to function independently
• Good working knowledge of all Microsoft Office applications, Google Suite, and social media platforms
• Ability to manage up and handle sensitive and confidential situations with diplomacy

This is a part-time, non-exempt position. Salary is commensurate with experience. A partial benefits package is offered.

Email your resume and cover letter to Christina Rodriguez, Executive Director, at christina@momshousetoledo.org.

Please include Executive Assistant in the email subject line.

No phone calls, please.

Mom’s House is an EQUAL OPPORTUNITY EMPLOYER committed to providing a non-discriminatory and inclusive environment for its employees. EOE/AA/Women and Minorities are encouraged to apply. We are committed to diversity and consider all applicants for all positions without regard to color, ethnic background, religion, sex, gender, sexual orientation, national origin, age, and disability status. Mom’s House is a family-forward organization that promotes a healthy work-life balance for all staff. For more information about Mom’s House, please visit momshousetoledo.org.